eDALAYON: A Document Management and Monitoring System for the Department of the Interior and Local Government, Philippines

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Published: Jun 12, 2024
DOI: https://doi.org/10.63179/pjset.v1i1.57
Keywords:
Agile Scrum, E-governance, Development, Digitalization, Cloud-based Sharing

Main Article Content

Bobby Rodriguez III
STI West Negros University
Christian Jun A Verallo
STI West Negros University
Vincent T. Aquiatan
STI West Negros University
Seroll B. Agpad
STI West Negros University
Rhyan C. De Loyola
STI West Negros University
El Jireh P. Bibangco
Carlos Hilado Memorial State University

Abstract

This research presents the development and implementation of a document management and monitoring system aimed at addressing the persistent challenges of inefficient document management in the Philippine government sector. Utilizing the Agile Scrum methodology, the system was designed with four key modules: user access roles, document management, document tracking, and reporting. The system was initially deployed and evaluated at the Department of the Interior and Local Government (DILG) in Negros Occidental, where it was assessed by personnel using a standardized evaluation instrument. The results indicated a significant reduction in the organization's workload and document retrieval time, demonstrating the system's effectiveness in enhancing operational efficiency. The system's cloud-based storage and version control features have notably improved collaboration, while the integrated access control module ensures robust document security and compliance. This digital solution addresses the shortcomings of traditional document management and aligns with the broader governmental goal of digital transformation. The system developed in this study offers a scalable solution for both government and non-government organizations to streamline document management and monitoring processes. Furthermore, it contributes to the United Nations' Sustainable Development Goals by promoting innovative digital technologies and infrastructure to enhance government services and operations.

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How to Cite
Rodriguez III, B., Verallo, C. J. A., Aquiatan, V. T., Agpad, S. B., De Loyola, R. C., & Bibangco, E. J. P. (2024). eDALAYON: A Document Management and Monitoring System for the Department of the Interior and Local Government, Philippines. Philippine Journal of Science, Engineering, and Technology, 1(1), 34–41. https://doi.org/10.63179/pjset.v1i1.57
Issue
Vol. 1 No. 1 (2024): Philippine Journal of Science, Engineering, and Technology
Section
Articles
Creative Commons License

This work is licensed under a Creative Commons Attribution 4.0 International License.

Author Biographies

Bobby Rodriguez III, STI West Negros University

A researcher in Information Technology. A graduate with a Bachelor’s degree in Information Technology from STI West Negros University, he is currently working as a project lead for publication in an institution. He holds a certificate in the master-level course Management in Engineering: Strategy and Leadership from the Massachusetts Institute of Technology.

Christian Jun A Verallo, STI West Negros University

 A web application developer with a Bachelor's in Information Technology from STI West Negros University.

Vincent T. Aquiatan, STI West Negros University

A Web and Application UI/UX designer and a graduate with a Bachelor’s degree in Information Technology from STI West Negros University.

Seroll B. Agpad, STI West Negros University

A layout designer and a graduate with a Bachelor’s degree in Information Technology from STI West Negros University.

Rhyan C. De Loyola, STI West Negros University

Received his Bachelor’s Degree in Information Technology with an area of concentration on web development at STI West Negros University and was awarded Cum Laude in 2015. He also completed his 30-unit academic requirements for a Master in Information Technology at the University of Negros Occidental-Recoletos.

El Jireh P. Bibangco, Carlos Hilado Memorial State University

Received his B.S. and M.S. degrees in computer science from the University of Negros Occidental-Recoletos in 2009 and 2014, respectively. He is an assistant professor and research associate at STI West Negros University.

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